Effective Date: April 10, 2026

 

ELEMENTARY WELLNESS CONSULTING LLC (“we,” “us,” or “our”) operates the website elementarywellnessconsulting.com (the “Website”) and provides wellness consulting services, including coaching, programs, workshops, and related content (collectively, the “Services”).

 

We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website, use our Services, or otherwise interact with us.

 

Please read this Privacy Policy carefully. By accessing or using our Website or Services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our Website or Services.

 

1. Information We Collect

 

We collect information in the following ways:

 

Personal Information You Provide:

• - Contact information (name, email address, phone number, mailing address)

• - Account information (username, password)

• - Health and wellness information (goals, dietary preferences, exercise habits, medical history, stress levels, sleep patterns, etc.) that you voluntarily share during consultations, intake forms, or coaching sessions

• - Payment information (processed securely through third-party providers)

• - Any other information you choose to provide through forms, emails, surveys, or live sessions

 

Information Collected Automatically:

• - Device and usage data (IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages)

• - Cookies, web beacons, and similar tracking technologies

• - Analytics data about how you interact with our Website and Services

 

Sensitive Health Information:  

We may collect certain health-related information to provide personalized wellness consulting. This information is treated with the highest level of care and security.

 

2. How We Use Your Information

 

We use the information we collect for the following purposes:

 

- To provide, maintain, and improve our wellness consulting Services

- To communicate with you (scheduling, reminders, responses to inquiries, newsletters, updates)

- To process payments and manage billing

- To personalize your wellness experience and recommendations

- To send marketing and promotional communications (you may opt out at any time)

- To analyze and understand usage trends and improve our Website and Services

- To comply with legal obligations, prevent fraud, and enforce our terms

 

3. How We Share Your Information

 

We do not sell your personal information. We may share your information in these limited situations:

 

- With service providers who assist us (website hosting, email delivery, payment processing, scheduling tools, analytics providers, etc.), under strict confidentiality agreements

- With professional wellness practitioners or subcontractors (only with your explicit consent when necessary for your program)

- In the event of a business transfer (merger, acquisition, or sale of assets)

- When required by law, court order, or government request

- To protect the rights, property, or safety of our company, our users, or the public

 

Health Information: We will never share your sensitive health or wellness data without your explicit consent, except where required by law.

 

4. HIPAA Compliance

 

We are committed to protecting the privacy and security of your health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations, where applicable.

 

Protected Health Information (PHI): 

If we qualify as a covered entity or business associate under HIPAA, or if we voluntarily apply HIPAA standards, we treat any individually identifiable health information you provide (such as medical history, wellness goals, or other health-related data shared during consultations) as Protected Health Information (PHI).

 

Our Practices Regarding PHI:

- We use and disclose PHI only as permitted or required by HIPAA, including for treatment, payment, healthcare operations, or with your written authorization.

- We implement appropriate administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of electronic PHI (ePHI).

- We require our service providers and subcontractors who may have access to PHI to sign Business Associate Agreements (BAAs) and maintain equivalent safeguards.

- We provide training to our staff on HIPAA requirements and maintain policies and procedures to ensure ongoing compliance.

- In the event of a breach of unsecured PHI, we will notify affected individuals, the Department of Health and Human Services (HHS), and other parties as required by law.

 

Your Rights Under HIPAA:  

You have the following rights with respect to your PHI (where HIPAA applies):

- The right to request access to and obtain a copy of your PHI

- The right to request amendment of your PHI if it is incorrect or incomplete

- The right to request restrictions on certain uses and disclosures of your PHI

- The right to request confidential communications

- The right to receive an accounting of certain disclosures of your PHI

- The right to file a complaint with us or with the HHS Office for Civil Rights if you believe your rights have been violated

 

To exercise any of these rights, please contact us using the information in the “Contact Us” section below. We will respond to your request as required by law.

 

Limitation: If we are not a covered entity under HIPAA, we still apply these protections as best practices to safeguard your sensitive health information.

 

5. Data Security

 

We implement reasonable administrative, technical, and physical safeguards to protect your personal information, including PHI where applicable. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee its absolute security.

 

6. Your Rights and Choices

 

Depending on your location, you may have the following rights regarding your personal information:

- Access, correct, or delete your personal data

- Opt out of marketing communications

- Withdraw consent for processing of your health data (where applicable)

- Object to or restrict certain processing activities

 

To exercise these rights, please contact us using the information below. We will respond within a reasonable timeframe.

 

You can manage cookies through your browser settings. Note that disabling certain cookies may affect the functionality of our Website.

 

7. Third-Party Links and Services

 

Our Website may contain links to third-party websites or services (e.g., booking platforms, supplement retailers, or research articles). We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies.

 

8. Children’s Privacy

 

Our Services are not directed to or intended for children under the age of 18. We do not knowingly solicit or collect personal information, including health and wellness data, from minors without appropriate parental or legal guardian involvement.

 

If a minor (under 18) becomes a client of our wellness consulting Services, we require the parent or legal guardian to provide explicit consent and acknowledgment before any information is collected or services are provided.

 

This consent must confirm that the parent or legal guardian understands and agrees to the collection, use, and handling of the minor’s information in accordance with this Privacy Policy and our HIPAA practices (where applicable).

 

All information provided by or about a minor client will be treated with the same high level of confidentiality as any other client’s sensitive health and wellness data. We will not disclose such information without appropriate authorization, except as permitted or required by law (for example, in cases involving safety, abuse reporting, or legal obligations).

 

We strongly encourage open communication between parents/guardians and minor clients. Parents or legal guardians may have rights to access the minor’s information under applicable law, subject to any exceptions (such as state laws allowing certain confidential services for minors).

 

If we become aware that we have collected information from a minor without the required parental consent, we will take steps to delete or secure that information promptly.

 

9. International Data Transfers

 

If you are located outside the United States, please note that your information may be transferred to, stored, and processed in the United States. By using our Services, you consent to this transfer.

 

10. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the “Effective Date.” We encourage you to review this Privacy Policy periodically.

 

11. Contact Us

 

If you have any questions, concerns, or requests regarding this Privacy Policy, your personal information, or HIPAA-related matters, please contact us at:

 

Email: elementarywellnessconsulting.com 

Mailing Address:

ELEMENTARY WELLNESS CONSULTING LLC

603 PERSHING RD, COLUMBIA, MO 65203

Phone: (573 )268-0663

 

By using our Website and Services, you acknowledge that you have read and understood this Privacy Policy.